Digital Approval System and its use cases

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Digital Approval System & its use cases

Have you read our previous blog post about the advantages of using a Digital Approval System? If not, we will provide a link below for you to check it out.

If you work in an office or if you are a business owner, you might be aware of how tedious it gets with some repetitive tasks. Here are a few examples:

When you are an HR Manager

As an HR Manager, you will have to onboard/ off-board employees often. Some of the things you need to work on involve payroll management, leave approvals, etc. These tasks might get repetitive and monotonous over a period. Let us take the case of when you need to onboard an employee.

You first receive a mail from one of the Managers informing you about the opening. Then you post about the same in different platforms and consultancies. Many people share their resumes, which you then proceed to share with the managers involved after an initial screening. They select a few candidates for a face-to-face interview, which you then schedule on a convenient date. You then receive the feedback on these interviews from the managers involved and proceed to select the best candidate for the job.

There is a lot of back and forth here. Many emails. A lot of phone calls. A lot of your time goes into this one activity. You do this almost every month along with other such repetitive tasks. At the same time, you have to ensure that payroll management is done. That leave approvals are taken care of. That people are notified about their attendance if there is an issue. Moreover, a hundred other things.

What if we told you that you could make all of these tasks simpler? Yes, it is now possible to do this with our Digital Approval System, OneSign.

When you work in a sales team

While working in a sales team, you might notice that many processes are repetitive. There are a lot of prospective client meetings you have to schedule and attend, provide the reimbursement details for these client meetings to your manager and HR, create proposals and get approval for the same from your managers, onboard your clients, etc.

Let us take the case of when you need reimbursement for an official trip you made to another city. You drop a mail to your Manager and the HR regarding the same. You manager approves and the HR proceeds to acknowledge the same. This is then communicated to the person at the Accounts section who proceeds to provide you with the reimbursement. However, this process takes time. Moreover, a ton of emails. You cannot go behind this every single time you need a reimbursement. You have a lot of client onboarding you need to work on.

So how does OneSign simplify processes like these?

OneSign - Digital Approval System

You log on to the OneSign portal, create a request, and add the approvers. Approvers are the ones who approve the requests. Then you submit the request. All of the approvers are notified about this request via email. They can either log on to the OneSign portal or just reply via email to approve the requests. Even while they are on the go. That means you do not have to wait for hours to get a reply. As long as they are connected to the internet, they can access it via the portal or their email.

What if there is a delay? The approvers are reminded of this task. You can also add a hierarchy so that it is passed on to the next approver automatically. You can attach all the necessary documents along with your requests. Everything is digital. You can also access it anytime from the cloud and be updated on the process all the time. Or create one request and the rest is processed automatically for you. You do not even need to document the process all over again because you can get a report with one click.

So what are you waiting for? Get in touch with us here to get a demo of our Digital Approval System, OneSign. You can also check out our explainer video for OneSign here. It is now time for you to enjoy your work. Happy working!

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