If you don’t already realize it, we are living through a historical moment right now. Of course, this isn’t the kind of historical moment that you and me wanted. I, personally, would have settled for flying cars if not affordable space travel. But here we are! These days, I find myself waiting for colleagues to come online for Zoom calls or reloading the speed test website because my YouTube work-from-home playlist just won’t load. Like it or not, we are stuck in this together for some more time until the medical researchers come up with an approved vaccine, so that all of us can go out and create actual traffic again.
There is a whole paradigm shift happening in the way we work and the way we live. Even after all this hurry-scurry settles, some of the changes are going to stick. People will realize that working from home isn’t as unproductive as usually projected. Companies will probably change their number of working days to facilitate work from home opportunities, thereby letting employees be more at home.
Now, that said, it will call for some dynamic changes in the work environment as well. The tools we use now do not necessarily satisfy the said requirement. For example, more employees are forced to connect their work laptops to office VPNs even for the smallest tasks that can actually be done otherwise.
The Management of Work
A lot of work at the managerial levels involve approvals of requests from the lower levels of hierarchy. Generally, every new request or proposal starts a new email thread and goes on until it is approved or rejected. More often than not, someone in between drops off and starts a new thread creating more mess. This is a mediocre way of doing things and we do not need to live with mediocrity.
Check out OneSign, the workflow management system that can operate via VPN as well as through automatically structured emails. For the time being, let us look at the email method rather than VPN because, let’s be real, connecting the VPN drains half of the meagre bandwidth that your provider has managed to get to you.
How will it work?
The request creator will create a proposal/request in the OneSign panel marking necessary signatories who has to decide the approval of the proposal. OneSign sends this request to the signatories one by one via email. They do not need to login into their OneSign panel in order to take action on the request. Instead, they can do it from their email, without connecting to any VPNs or office networks. You don’t even need your laptop, your mobile email client works perfectly.
An email to OneSign will not create a chain of emails. Instead, OneSign structures the emails to the next signatory with responses from the previous signatories and attaches the required documents, created automatically by the OneSign engine. This means, the user does not have to scroll through an abyss of one word replies and long email signatures to understand the context of the whole thread.
All these will happen through emails and the original requester will get the final report in their email with the necessary attachments and comments for them to take action. OneSign makes sure that all these happen seamlessly through normal emails, without anybody having to call up the IT guy because their laptop will not let them connect to the office network.
In these distressing times, we all deserve some shortcuts and easy ways to do things. OneSign is your shortcut to getting approvals done faster and simpler. Get your organization signed up today, so that your work from home is filled with sights better than a “forever loading screen”.